Policy key definitions: "I", "our", "us", or "we" refers to Andrew Nixon. "you", "the user" refers to the person(s) using this website. GDPR means General Data Protection Act. PECR means Privacy & Electronic Communications Regulation. ICO means Information Commissioner's Office. Cookies mean small files stored on a users computer or device.
Processing of your personal data
Under the GDPR (General Data Protection Regulation) we control and / or process any personal information about you electronically using the following lawful bases. We are exempt from registration in the ICO Data Protection Register because: 1. We don't use CCTV for the purposes of crime prevention 2. We are processing personal information.‘Personal information’ means any detail about a living individual that can be used on its own, or with other data, to identify them. 3. We process the information electronically 4. Our organisation is responsible for deciding how the information is processed. 5. We don't process information for one of the following purposes: a. Judicial functions; b. personal, family or household affairs not connected to commercial or professional activities (including CCTV to monitor our domestic property, even if we are capturing images outside the boundaries of our property); or c. to maintain a public register (ie we are required by law to make the information publicly available). 6. We are a not-for-profit organisation that qualifies for an exemption: a. Whilst our organisation makes a profit for its own purposes, the profit is not used to enrich others. We understand that we must: - only process information necessary to establish or maintain membership or support - only process information necessary to provide or administer activities for people who are members of the organisation or have regular contact with it; - We only hold information about individuals whose data we need to process for this exempt purpose - The personal data we process is restricted to personal information that is necessary for this exempt purpose The above being quoted from having filled an online self assessment at the ICO for determining whether we need to register at the ICO, or not.
Lawful basis: Contract The reason we use this basis: In order to fulfill the Hirer/ Hiree contract. We process your information in the following ways: We use your 'billing' address in order to raise an invoice for your booking Data retention period: We shall continue to process your information until the contract between us ends or is terminated under any contract terms. Sharing your information: We do not share your information with third parties. Lawful basis: Legitimate interests The reason we use this basis: To correspond and support your enquiry concerning the service that we offer. We process your information in the following ways: We use your email address in order to correspond with you Data retention period: We shall continue to process your information until the contract between us ends or is terminated under any contract terms. Sharing your information: We do not share your information with third parties. If, as determined by us, the lawful basis upon which we process your personal information changes, we will notify you about the change and any new lawful basis to be used if required. We shall stop processing your personal information if the lawful basis used is no longer relevant.
What you also need to know
Your individual rights Under the GDPR your rights are as follows. You can read more about your rights in details here;
- the right to be informed;
- the right of access;
- the right to rectification;
- the right to erasure;
- the right to restrict processing;
- the right to data portability;
- the right to object; and
- the right not to be subject to automated decision-making including profiling.
You also have the right to complain to the ICO [www.ico.org.uk] if you feel there is a problem with the way we are handling your data. We handle subject access requests in accordance with the GDPR.
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Data security and protection
We ensure the security of any personal information we hold by using secure data storage technologies and precise procedures in how we store, access and manage that information. Our methods meet the GDPR compliance requirement.